Why needed

Are you at constant war with deadlines? Are you juggling too many projects? Do you procrastinate or underestimate the amount of time a task will take to complete to satisfaction? Perhaps the way you manage your time is the culprit.

To develop, increase and maintain your performance in a competitive business environment. Improve your efficiency and effectiveness by gaining better overview and control of both your professional and personal life.

Who should participate

Managers, Team Leaders, Engineers, Accountants, Project Organisers who wish to become more organised and have a professional attitude in achieving their work objectives.

Dates, Venue, Language

• 10 - 11 March 9:00am - 5:30pm
• Lunch break at the venue: 1:00pm - 2:00pm both days
• "The Cyprus Hilton" Hotel, Nicosia
• English
• Programme Directror: Barry Kyriacou

Upon completion of the programme the participants will be in a position to:

• Direct efforts towards achieving organisational goals.
• Determine individual goals and establish priorities.
• Effectively plan and allocate time.
• Manage office and desk effectively.
• Successfully handle time-stealers.

What the programme will cover:

• Individual objective setting
• Linking goals to plans
• Setting and prioritising tasks and activities
• Endorsing the right attitude
• Putting theory into practice
• Effective use of diaries and schedules
• Paperwork and the desk
• Emails
• Handling "time stealers"
• Personal action plan

Analytical Programme

Introduction

• Goals of the training
• The importance of Managing time & workload
• Benefits from a more organised approach
• Available tools
• The Flapsi-Hapsi methodology
• The TMI model and its benefits

Goal Setting

• Why we need Goals
• The methodology of setting SMART goals
• Workshop – practice in Smart goals
• Latest developments in setting goals – Strategic intent
• Reasons for not achieving goals due to human behaviour and how to overcome them

Key Areas of Responsibility

• The “Key Areas – Categories – Tasks” model
• What are key Areas of Responsibility
• Achieving Focus through Key Areas
• Methodology for defining them
• Exercise – Each participant specifies his/her key Areas of Responsibility

Managing Time

• Planning your day – How and when
• Difficult jobs – when to do them
• Your body clock and how to take advantage of it
• Scheduling meetings
• Evaluating how much time you actually have
• Planning for the unexpected
• Little things that save time
• Handling Elephant Tasks
• Taking work home

Time stealers

• What are they and how they affect our productivity/efficiency
• Drop-in visitors, telephone, secretaries, saying NO
• The most serious time stealers for the group
• Workshop: each team investigates one time stealer and presents ways to overcome it
• Presentations and discussion
• The Red/Green time system

Categories and Activities

• This is a continuation of the previous module “key areas of Responsibility”. Each participant breaks down his areas of responsibility into Categories and Activities.

Procrastination

• What causes procrastination
• Jobs that we avoid doing
• Methods to overcome procrastination

Prioritising your workload

• To-Do lists
• The 4-types of tasks
• The Time Analysis Tool
• Defining important tasks and Urgent tasks
• The important vs urgent model by Stephen Covey
• Evaluating the “Value” of each task
• Deciding the priority of each task
• Which should we do first
• The Time Analysis Tool

Effective Meetings

• When is a meeting worth having?
• Preparing for a meeting
• The Agenda
• The role of the chairperson
• The meeting ground rules
• Focus is important
• Importance of taking minutes
• Role-play in Meetings

Communicating with Emails

• The modern way of communicating
• Discussion - Advantages & disadvantages
• Handling incoming emails
• Rules for making your outgoing emails shorter and more effective

Putting the methodologies into practice

• Each team has to achieve a specific objective in competition with the other teams and within a set time limit. To succeed, each team must use the tools and methodologies on time & workload management that have been presented during the training.

Putting the methodologies into practice continued

• Main Messages of the exercise
• Discussion

Effective Working Environment

• Organising your desk
• The three areas: at-hand, within reach, out of reach
• Where to place telephones, computers, etc
• Handling paperwork and in/out trays

Finale

• Main messages
• Certificates

Investment

• Investment : €675+ VAT less €191.38  subsidy per person provided the HRDA criteria are met . 
• This includes the two-day programme and workbook
• For Group Discounts please call us
• Cheques to be issued to: Peter Andreou Training Consultants Ltd
• Cancellations within 3 working days of the programme are liable for the full fees
• Substitutions are welcome